Terms: You’ll want to be sure to note the payment terms.No matter which system you use, be sure that the invoice number goes up incrementally each time it is sent. Remember to discuss this with your client before submitting your invoice. Larger organisations often have complicated billing systems that may require a certain invoice number or code. Invoice Number : An invoice number is not generally required, but it may help in keeping invoices organised.Date: It’s important to include the date the invoice was issued, as well as the date(s) of the work completed or when the products were ordered or delivered-you can discuss this preference with your client and/or business to make processing easier for both of you.Underneath the listing of products or services being billed, there should be an invoice total that’s clearly marked to avoid any undue confusion. If payment is per piece, each piece completed should be listed separately. If it is an hourly rate, the number of hours worked should be included. graphic design, writing), and the hourly or flat rate should be listed. If the invoice is for services (for example, the completion of a design or writing project), then the name of the project, a brief description of the type of work (i.e. Itemised details are especially important for both your and your customers’ accounting documentation. For example, if the invoice is for a certain product, the product name, quantity, per-unit price, and total price should be listed on the invoice, typically in columns that run vertically on the page. Itemised Listing of Goods or Services: Depending on the type of work that is being billed, a description of the work that was done should be listed.This information will make it easier for your customers to send you a check. Payee’s Name and Address: The name of the person or company being paid should be listed, along with the mailing address the payee’s email address will also suffice.This information will help your customers understand that the document was, in fact, intended for them. Payer’s Name and Address: The company or person that is issuing the payment, along with the mailing address, should be listed.This practice will help you signal to your busy customers-who need to filter through many documents on a daily basis-that they need to make a payment. Header: The word INVOICE should be in large letters centred across the top of the document.When creating invoices for your organisation, or for yourself as an independent contractor, be sure to always include the following: That’s why it’s important for small business owners to create them in a way that reduces the chances of error. You can standardise your templates, quickly query information about payments, and answer customer questions as they come up.Īn invoice is an important transactional tool with extremely functional applications. Using software, you can trim your invoicing time down from 10 hours to 1 hour. This is time that could be spent fulfilling services or generating new business. Let’s say you send 10 invoices per month, and the process takes you 1 hour apiece. That’s why invoicing software makes the invoicing process easier.
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